M I N U T E S
Planning Commission – August 7, 2017
Town of Caledonia, Waupaca County, Wisconsin
Commissioners present: Helen Adams, Bill Fitzpatrick, Ivan Gruetzmacher, Kim Miller, Marvin Schneider
Also present: Paula Pagel,Town Chairperson
Chairperson Marvin Schneider called the meeting to order at 5:30 p.m. and noted that the required public notice for the meeting was posted. The agenda was approved 5-0. The minutes of the July 10, 2017 Planning Commission were approved, 5-0.
Final Review Comprehensive Plan Survey Questions
Jessica Beckendorf revised the resident survey based on comments from Planning Commission members in July. Commissioners reviewed the most recent version of the resident survey and finalized the questions. Helen will send the final survey question revisions to Jessica Beckendorf who will complete the survey. Marv will contact Jessica to learn when the final version of the survey will be completed and ready for printing, the file format in which the survey file can be exported, when the online version will be accessible, and whether UW-Extension staff can input survey results from paper copies.
Commissioners discussed the details of survey distribution and completion. Residents will learn about the survey through the town’s newsletter which will be sent at the end of August. Information will also be published on the town’s website. The town chairperson intends to mail a copy of the survey to each household and make additional paper copies available from the town clerk. Paper surveys can be returned by mail or placed in the mailbox at the Community Center. Additionally, residents will be informed that an online version of the survey is available. During Caledonia Fest, to encourage residents who have not completed the survey to do so, a kiosk will be set up at which attendees can complete paper or online surveys. A final date for completing and returning surveys was not established.
Comprehensive Plan Review of Chapter 2
Commissioners analyzed chapter 2 revised tables and created minimal revised text for the Comprehensive Plan. As they reviewed the tables, there were questions about the currency of the data, and commissioners felt they needed more updated data to be able to accurately forecast township trends. Marv has invited Ryan Brown, Director of the Planning and Zoning Department of Waupaca County, and Jessica Beckendorf, UW-Extension Community Development Educator, to attend the Planning Commission’s September meeting to discuss the review and revision of the Comprehensive Plan.
The meeting adjourned at 7:15 p.m.
Action Items from the August meeting
· Marv will contact Jessica to learn the following:
o By what date can the final survey be completed and emailed to Paula Pagel, town chairperson?
o In what file format can the survey be exported for use by the printer?
o When will the online version of the survey be ready, and what will be its url?
o Does University Extension have support staff available to input data from the paper copies of the resident survey?
· Marv will bring a hotspot to Caledonia Fest to provide wireless access for resident survey completion.
· Bill Fitzpatrick will check on the availability of New London School District-owned tablets for use by residents to complete the survey at Caledonia Fest.
Helen R. Adams, Recording Secretary
Upcoming meetings – 5:30 p.m. at Readfield Elementary School
September 11, 2017
October 2, 2017
November 6, 2017